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Unified Data Platform
We built an AWS platform to unify scattered market, lease, and performance data, unlocking documents and enabling faster, smarter decisions.
Client
Real Estate Asset Management Firm
Objective
Consolidating disparate real estate data into an AWS analytics platform for faster, more informed asset management decisions.
Tech Stack
AWS integration
Intro
An asset management firm managing a real estate portfolio lacked a unified view of its data. We delivered a cloud-based unified data platform that brings together market analytics, internal performance metrics, and even data locked in lease documents. By breaking down data silos, the firm can now spot underperforming assets or market opportunities in real time. Teams across acquisitions, leasing, and operations make faster, better-informed decisions with on-demand reports instead of spreadsheet marathons.
Challenge
The firm did not have a 360° view of its portfolio or the market. Different types of information were isolated in different places: market trends lived in one set of analytics tools, internal property performance data in old legacy systems, and crucial lease details were buried inside PDF contracts. Analysts had to manually gather data from all these sources and piece it together for any analysis – a tedious effort that took a lot of time and delayed decision-making. This fragmented reporting process meant important signals (for example, an asset starting to underperform, or a new market opportunity emerging) could be missed or noticed too late, simply because it was so slow and labor-intensive to pull the data together
How It Works Now
We built a unified data and analytics platform on AWS that consolidates all the firm’s key data sources into one place. External market feeds – such as rent comps, sales trends, and economic indicators – are now continuously ingested alongside the company’s internal property and financial data. Everything flows into a centralized cloud repository where it’s cross-linked and kept up-to-date. We also deployed a machine learning tool that reads lease documents and extracts important terms automatically, turning what used to be hours of combing through PDFs into instantly searchable data points. On top of this unified database, we provided interactive dashboards and “what-if” analysis tools. Team members in acquisitions and asset management can tweak assumptions (like cap rates or rent growth) and immediately see the impact on portfolio returns via visual dashboards. The platform also has smart filters and alerts: for instance, it flags any properties that are underperforming against market benchmarks, and it highlights new acquisition deals that match the firm’s specific investment criteria. All departments — acquisitions, leasing, asset management — are now working off the same up-to-date data rather than juggling separate spreadsheets and reports.
Results
All teams now rely on one clean, real-time source of truth for market data, lease information, and property performance metrics. Tasks that once took hours (like digging through a PDF for a specific lease clause) can now be done in minutes, since those details are extracted and readily searchable. Underwriting new deals and conducting asset reviews have sped up significantly thanks to easy scenario tools — for example, analysts can slide a bar to adjust rent growth assumptions and immediately see how it affects projected returns. The platform’s proactive alerts make sure nothing slips through the cracks: the firm quickly spots underperforming assets and can take action, and it identifies promising investments early on. Reporting has been transformed from a scramble of exporting and reconciling spreadsheets into a quick, on-demand dashboard lookup. There’s far less manual data reconciliation needed, audits are smoother with everything standardized, and decisions that used to stall waiting for data now happen much faster. Ultimately, the firm can react to market changes and portfolio issues in near real time, which helps protect and improve their portfolio’s performance.
Business impact
Reports in hours, not days: Routine portfolio reports that once took days of manual work are now generated in a few hours via unified dashboards.
No missed details: Important lease terms and data (once hidden in PDFs) are automatically extracted, so the team doesn’t overlook critical information.
Quicker moves to boost NOI: Faster pricing and marketing adjustments are possible with clearer insight into revenue opportunities and cost reductions (directly helping improve NOI).
Data-driven decisions: A single platform for all data means less time reconciling numbers and more time acting on insights, leading to better investment outcomes.
